About the role#
The Administrative Assistant for the Student Placement department supports the department head by managing daily business office operations. This role involves planning and coordinating non-technical activities to allow administrators to focus on policy and programming. You will work under general direction and supervise assigned personnel.
What you'll do#
- Handle incoming mail, conduct correspondence, and route documents to the appropriate units.
- Process and follow up on various requests and claims.
- Interview office visitors, media representatives, and salespeople to provide information about departmental functions.
- Coordinate and supervise the maintenance of account-keeping records, personnel records, and payroll preparation.
- Manage the requisition, purchasing, and inventory of departmental supplies and equipment.
- Assist with budget preparation, conduct budget-estimate studies, and maintain budget control.
- Collect data and statistics to prepare workflow and efficiency studies, providing recommendations for procedure improvements.
- Maintain professional contacts with city departments and external agencies to solve problems and improve services.
- Coordinate compliance with civil-service procedures regarding appointments, promotions, and transfers.
- Train new employees on office routines and methods.
- Monitor departmental programs and recommend adjustments as needed.
- Input data using personal computers and word processing software.
What you'll need#
- Bachelor’s degree plus two years of full-time office management experience in accounting, public administration, personnel administration, or financial management, including one year in a supervisory capacity.
- Alternatively, an Associate’s degree with four years of relevant experience or a High school diploma/GED with six years of relevant experience, including one year in a supervisory role.
- An equivalent combination of education and experience is acceptable.
- Thorough knowledge of office and personnel management principles.
- Working knowledge of account-keeping and budget principles.
- Ability to organize, coordinate, and review the work of others.
- Strong public relations skills and the ability to get along well with others.
- Ability to interpret written material and present oral comments clearly.
- Proficiency with personal computers and application programs.
- Physical condition commensurate with the demands of the position.
- Proof of education must be presented at the time of appointment.
Location & details#
- This role is located at Student Placement, 33 Ash St., Buffalo, NY.
- The position is full-time and on-site.
- This is a paid position with a rolling application term.
About Buffalo Public School System
The Buffalo Public School System operates within the education administration sector. Based in Buffalo, New York, the organization manages local educational programs. It employs between 1,001 and 5,000 people. The district focuses on providing educational opportunities to students.
How to get in at Buffalo Public School System
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