About the role#
We are looking for a dependable and organized Business Administration Intern to support our daily operations, executive administration, and human resources functions. You will work directly with firm leadership to ensure our internal processes run efficiently and that project deadlines are met. This role is ideal for a student interested in gaining hands-on experience in the operations of a professional services firm.
What you'll do#
- Manage and update tasks, projects, and deadlines within our practice management system, Canopy.
- Coordinate with team members to resolve workflow delays and ensure projects stay on track.
- Assist with client onboarding and administrative setup procedures.
- Help develop and update internal checklists, SOPs, and recurring workflows.
- Monitor leadership and shared email inboxes, draft routine responses, and organize communications.
- Maintain leadership calendars, schedule appointments, and coordinate meetings.
- Support HR functions by assisting with employee onboarding, offboarding, and record-keeping in BambooHR.
- Track HR deadlines, including performance reviews, training completion, and policy acknowledgments.
- Oversee office supply inventory and coordinate with vendors.
- Handle general administrative tasks, such as mail distribution, document filing, and local office errands.
What you'll need#
- Current enrollment at a college or university in Virginia with a minimum 3.0 GPA.
- Pursuit of a degree in Business Administration, Operations Management, Human Resources, or a related field.
- Ability to commute to our Norfolk office for in-person work.
- Proficiency in Google Workspace, including Gmail, Calendar, Docs, and Sheets.
- Strong organizational and time management skills with the ability to handle multiple priorities.
- Excellent written and verbal communication skills.
- Attention to detail and the ability to follow instructions accurately.
- A proactive approach to following up on assignments and meeting deadlines.
- Comfort handling confidential business and employee information.
- Willingness to learn new systems like Canopy and BambooHR.
- Prior administrative or office experience is helpful but not required.
Location & details#
- Location: Norfolk, Virginia.
- Modality: On-site.
- Employment: Part-time internship.
- Compensation: Paid position.
About Overhead Solutions Group
Overhead Solutions Group provides accounting, assurance, and tax services. The firm focuses on the nonprofit and government sectors. It was founded in 2020 and maintains its headquarters in Norfolk, Virginia. The company employs nine people and operates additional offices in New Jersey and Illinois.
How to get in at Overhead Solutions Group
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