About the role#
We are looking for a Proposal Coordinator intern to join our Valve, Actuation, and Measurement team in Calgary. You will report to the manager and focus on coordinating customer proposals, supporting commercial reviews, and handling contract discussions. This role requires close collaboration with our Sales, Legal, and Finance departments to develop competitive, customer-focused bids. This is a 12 to 16 month internship starting in May 2027.
What you'll do#
- Act as the central point of contact for proposal activities with Account Managers, Application Specialists, Legal, Finance, and customers.
- Partner with the quoting team to understand project requirements, scope, and commercial needs.
- Acknowledge, track, and prioritize Requests for Quote (RFQs).
- Review customer RFQs, commercial requirements, and Terms and Conditions.
- Lead project and bid kickoff meetings for both internal and external stakeholders.
- Facilitate commercial negotiations to reach mutually beneficial outcomes while protecting company interests.
- Prepare and submit proposals, ensuring they meet all RFQ requirements and evaluation criteria.
- Review and hand off Purchase Orders (POs) to the execution team.
- Develop your knowledge of our products, technical solutions, and documentation standards.
What you'll need#
- Enrollment in a Bachelor of Business Administration (BBA) or Bachelor of Commerce (BComm) program, having completed 2 or 3 years of study by May 2027.
- A concentration in Risk Management, Supply Chain Management, Entrepreneurship and Innovation, or Business Analytics is an asset.
- Strong business writing skills for creating professional customer-facing documents.
- A basic understanding of legal terminology, contracts, commercial risk, and negotiations.
- Proficiency with Microsoft Office tools including Word, Excel, Outlook, and Teams.
- Excellent organizational, time management, and project coordination skills.
- A customer service mindset with the ability to build positive working relationships.
- Strong analytical and problem-solving abilities with high attention to detail.
- An entrepreneurial work ethic and the ability to exercise sound judgment and discretion.
- Ability to pass a pre-employment security background check.
Location & details#
- Location: Calgary, Alberta.
- Work Modality: On-site.
- Term: 12 to 16 months, starting May 2027.
About Spartan Controls
Spartan Controls provides industrial automation, valves, and process control technology. Founded in 1963, the company operates across Western Canada with 14 locations. It serves sectors including oil and gas, mining, power, and pulp and paper. The organization is employee-owned and functions as an Emerson Impact Partner.
How to get in at Spartan Controls
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